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Computer account disablement for students

Closure of IT accounts for departing students

IT accounts will be disabled mid-October following graduation for departing students, with reduced functionality from the date you complete your course (generally mid-July).

You should check your University email regularly over the summer for:
  • information on graduation; and
  • notification of the date your IT account will be disabled;

If you are starting a new course next year, it may be possible to arrange temporary associate membership over the summer. Please speak to a member of staff in the library.

If you have concerns about your finishing date, check the date with your faculty to ensure you remain on the student records system until the correct date.

If you are finishing your course this year, it is important that you save your data before your computer account is disabled.

  • It is your responsibility to make copies of any files you need. This includes everything stored in your OneDrive.
  • If your faculty wants to keep any work you have done, either you or the department must make arrangements for the files to be moved before your IT account is disabled.
  • Files can't be recovered once your IT account is disabled.

  • It is your responsibility to redirect your university email and inform your contacts of your new email address.
  • Email redirection will stop once your IT account is disabled.
  • Emails can't be recovered once your IT account is disabled.

Office 365

During your time as a student here at the University you may well have downloaded Office apps like Word and Excel to your own computer or devices, or you may be using OneDrive to store files online.

You are able to do this because we've purchased a license for our students and staff to use it all for free.

This level of access will change on the day when you complete your course at the University.

When this date is reached, you will have a period of approximately one month to use Office 365 installed on your own computer device before Microsoft limits your access to the software, leaving you with reduced functionality. You will be able to access and read your files but not edit them. If you want to keep using Office 365, Microsoft will offer you the option to continue on the same basis as before once you have purchased a personal subscription.

Online versions of the Office applications, OneDrive and your University email account will remain in active until your IT account is disabled.

Web pages
  • You should inform people who have linked to your web pages (if appropriate) that they will cease to exist when your account is disabled.

  • If you have any credit on your university card, you can use it to pay library charges or use it in a café on campus.

Library accounts

Library membership expires at the end of your course. Please note:
  • All materials must be returned and any charges cleared from your account.
  • Your university card will allow you access to the library until your computing account is closed.

If you have any queries about your computing account please contact LibraryandITenquiries@plymouth.ac.uk or telephone (01752) 588588
Modified 25/09/2020