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Staff laptop loan scheme

University-Managed Loan Laptop Schemes

There are two centrally-managed schemes that enable University staff to borrow a laptop or netbook:

Loan Laptops for Teaching purposes

Where a centrally booked room does not contain fixed computing equipment and a laptop is required for a teaching session then staff should contact:

-        Service Desk (http://itselfservice.plymouth.ac.uk tel: 01752 588588) to check availability and arrange a booking, giving the building/room number for the session

The laptop will be set-up prior to the scheduled session and removed on completion of the session.

Loan Laptops for Mobile staff

The Service Desk has a pool of loan laptops for staff who are required to work off-site - e.g.

  • Attending conferences on behalf of the university.
  • Field trips and courses taken on behalf of the university.
  • Short-term sabbaticals.
  • Work carried out at home for the university

Staff should in the first instance contact the Service Desk by either:

NOTE: All Service Desk loan machines are issued and returned using Alma (the library issuing system). Staff who wish to borrow equipment must bring their ID card with them at the time of collection, otherwise the device cannot be issued. 

Loan Period

a)   Teaching session loans

These would normally be for 2 hours.

b)   All other loans

The minimum period is one day and the maximum is normally 7 days. 

You will need to state the dates of collection and return when booking. The production of your staff ID card is mandatory when collecting and signing out the machine.


There is no cost for the loan. However, in the event of any equipment loss or delayed return a fine of ten pounds per day will apply, to a maximum of £50.

Loss of Equipment

Any other borrowed equipment (such as power supplies, bags, locks) must be returned at the end of the loan period. Any missing items will be charged for.

Care of Equipment

Reasonable care is expected at all times with the equipment (not left in car, locked to desk if possible, protected from water, etc.) and with any data containing personal information (passwords, encryption). Damage or loss must be reported immediately and a police incident number obtained if a criminal offence has occurred. 


The hard drive is formatted after each loan period. You should not expect to recover any data after returning the machine.

Modified 14/09/2021