HomeHome Most Helpful TopicsMost Helpful Topics
RSS Feeds
DrillDown Icon Contents
DrillDown Icon Library & IT Self-Help
DrillDown Icon Menu
DrillDown Icon Online Resources
DrillDown Icon Library and Digital Support
DrillDown Icon About the Library
DrillDown Icon Library Support for Disabled Users
DrillDown Icon Study Areas & Resources
DrillDown Icon Resources for School Experience
DrillDown Icon Collaborative Learning Space
DrillDown Icon IT Open Access
DrillDown Icon Student PCs
DrillDown Icon Library laptop loans
DrillDown Icon Student PCs on other campuses
DrillDown Icon Study rooms (Library)
DrillDown Icon Special Collections
DrillDown Icon Out of Hours Coursework Submission Box
DrillDown Icon Submitting material for display in the Charles Seale Hayne Library
DrillDown Icon Noise policy
DrillDown Icon Food, Drink and Amenities
DrillDown Icon Library Support for Part-time, Placement and Distance Students
DrillDown Icon IT Services
DrillDown Icon Media
DrillDown Icon Library & IT Help and Support/Contacts
DrillDown Icon TIS Feedback process
DrillDown Icon About TIS
DrillDown Icon IT Service Catalogue
  EMail This ArticlePrint PreviewPrint Preview Current Article/Category with all Sub-Articles/Sub-Categories
Study rooms (Library)

Library Room Booking System

There are a limited number of study rooms available for use by students and staff located on all floors of the library.

All rooms are equipped with a university networked PC. Selected group rooms additionally have an LCD presentation screen and/or a whiteboard. 

Room No. Capacity Equipment Level
009 12 people PC / Whiteboard / LCD presentation screen 0
010 4 people PC / Whiteboard /LCD  presentation screen 0
011 - 014
2 people PC
108 8 people PC / Whiteboard 1
109 - 113
4 people PC / Whiteboard 1
205 6 people PC / Whiteboard / LCD presentation  screen 2
206 - 207 4 people PC / Whiteboard 2
208 - 213
2 people PC
302, 303, 307
1 person PC / Whiteboard

Please note from 07:00 – 08:00 the rooms are closed for cleaning.

Room Bookings home page

    You can access the library study room booking system here or via the Library webpage. On the room bookings homepage you can:
    • make a booking
    • view your existing bookings
    • cancel bookings

    Book a room

    • Enter your University username and password and click 'Log in'
    • Select a date and room type from the drop down menus
    • Select the hour slots you require (unavailable slots show as ‘booked’) and click ‘confirm’. If you are booking more than 1 hour, 'OK' each hour slot you want and then click on 'confirm'. This is regarded as a block booking.
    • Details of your booking(s) will be displayed together with the unique PIN you will need to access the room. You will have a PIN for an hourly or block booking. Please make a note of this number.
    • A confirmation email will be sent with the PIN. You will receive the email from Telepen not Plymouth University. Please note; the email will be sent to the email address that you have registered with your school.
    • Click ‘Another booking’ to return to the home page or ‘log out’ if you have finished




    View or cancel existing bookings

    • Enter your University username and password and click 'Log in'.
    • Click on the ‘View/cancel existing bookings’ link underneath.
    • Your booking date, time and room number will be displayed in a table. Your PIN number cannot be viewed on this page. If you click on the date and time link, your booking will be cancelled.
    • Click ‘Back’ to return to the homepage 
    • Should you need to confirm your pin number, you will need to refer to the email sent to your university email account.

    Accessing your booked room

    • Swipe your university card at the keypad unit next to the door and enter the four digit PIN assigned to the booking.
    • For group bookings, any member of the group can access the room as long as they use the correct PIN.
    • Should the room you have booked already be occupied, please go to the information desk on level 1 of the library
    • You are able to leave the room during the booked period.  However, please remember to take your student card and the PIN number assigned to the booking with you, as you will need these to re-access the room
    • Should you wish to vacate the study room early, you are able to cancel the remaining booked hours on the study room booking system


    Booking terms and conditions

    1. A maximum of 12 bookings a week, per person, can be booked.
    2. Each booking is for a maximum of 2 hours. Multiple bookings can be made back-to-back.
    3. Bookings can be made up to 4 weeks in advance.
    4. You must activate your booking by entering the PIN within the first 15 minutes. Failure to do this will result in the cancellation of your booking and will enable others to book your time slot.
    5. A separate PIN is issued for each booking. Back-to-back bookings will each have a different PIN number which must be entered within the first 15 minutes of that booking start time.
    6. Entering a study room early will be considered as a separate booking. You will still need to enter your original booking PIN number within the first 15 minutes of the session. Please note; the system works on an hour basis therefore if a booking is less than this, an hour will be deducted from your weekly allowance.
    7. You can make a last minute booking at the study room door by following the on screen instructions displayed above the keypad. These bookings should be more than 15 minutes to a maximum of 2 hours at a time.
    8. Failing to claim a booked room on 6 occasions will result in a 28 day suspension where you will be unable to make further bookings. Block bookings on the system are regarded as a single booking.
    9. Rooms should be vacated promptly at the end of the booked period




    Modified 20/03/2019